Inventory & Purchasing Administrator – Invictus Mart Sdn Bhd in Cyberjaya, Selangor

Invictus Mart Sdn Bhd is currently accepting applications for the position of Inventory & Purchasing Administrator in the Cyberjaya area. We are actively seeking qualified candidates for this Full-time opportunity.

We are looking for individuals who possess strong skills and have a minimum of beginners/seniors in the field. Along with technical expertise, we highly value qualities such as integrity, discipline, and a strong sense of responsibility in our potential employees.

Invictus Mart Sdn Bhd operates within the (according to the company) industry. If you are interested in joining our esteemed organization, we encourage you to submit your application without delay.

Job Information

Company:	Invictus Mart Sdn Bhd
Position:	Inventory & Purchasing Administrator
Region:	Cyberjaya - Selangor, Selangor
Education:	Confidential
Salary:	MYR 1.726 - MYR 3.000 per Month
Job Type:	Full-time

Job Description

We are looking for an organized Inventory Administrator to support our daily operations. In this role, you will handle administrative tasks related to stock, including issuing purchase orders, processing stock transfers in our system, and coordinating with suppliers.

No prior ERP experience is required—we will provide full training on our in-house system. Ideally, you are detail-oriented, good with numbers, and eager to learn.

Key Responsibilities

1. ERP System Data Entry & Billing

• Learn and operate the company’s in-house ERP system to record all stock movements (training provided).
• Process billing and Delivery Orders (DO) for stock sent to Outlets and Kiosks.
• Ensure all data entered into the system matches the physical paperwork.

2. Purchasing Support (Vendor Management)

• Create and issue Purchase Orders (PO) to suppliers based on lists provided by management.
• Send POs to vendors and follow up via email/phone to confirm delivery dates.
• Maintain an updated database of vendor contacts and filing of purchasing documents.

3. Stock Receiving & Returns Admin

• Verify delivery documents against Purchase Orders when stock arrives to ensure quantities match.
• Coordinate the administrative process for returning damaged or incorrect goods to suppliers.
• Update the system to reflect goods received or returned.

4. Stock Monitoring & Reporting

• Assist in monitoring stock levels for outlets and alert the manager when items run low.
• Compile weekly stock reports from the system for management review.
• Assist in physical stock-takes (counting stock) to validate system records.

Job Requirements

• Education: SPM, Diploma, or fresh graduate in Business, Administration, or any related field.
• Experience: 0–2 years of working experience. Fresh graduates are encouraged to apply.
• Technical Skills:
• Computer literate (familiar with Microsoft Word and Excel).
• Willingness to learn new software/systems.
• Key Attributes:
• Detail-Oriented: Careful with data entry to avoid billing or stock errors.
• Communication: Able to communicate clearly with suppliers and outlet staff.
• Organized: Good at filing documents and tracking orders.

Job Types: Full-time, Permanent

Pay: RM1,725.50 – RM3,00.00 per month

Benefits:

• Additional leave
• Meal allowance
• Opportunities for promotion
• Professional development

Application Question(s):

• Our office is located in Cyberjaya; Are you comfortable traveling here daily?
• On a scale of 1-10, how u comfortable are you making phone calls to suppliers to chase for orders?
• On a scale of 1-10, how comfortable are you with using computers and learning new software?
• Imagine you are entering data into the system. The delivery order from the supplier says ‘100 units’, but the Purchase Order in our system says we only ordered ’10 units’. What would you do?”
• It is 5:00 PM. You have two tasks left: Filing some paperwork that isn’t urgent, or sending a Purchase Order to a supplier for stock needed tomorrow morning. Which do you do first?
• If you realize you made a mistake in the system (e.g., entered the wrong quantity for a bill) after you already clicked ‘Save’, what would you do?
• What is your expected monthly base salary ?
• If selected, how soon could you start

Work Location: In person

Application Requirements

• Good physical and mental health
• Minimum age 17 years
• Discipline and adherence to time
• Honest and responsible
• Good character
• Satisfaction in working and learning
• For other requirements, please check through the application form.

Company address

Province	Selangor
City	Cyberjaya
Google Map	Google Map